Business visa for trade fairs

Required Documents:

Additional instructions:

- one application form

- signed by the applicant
- completely filled out by typewriter or online

- two passport photos

- not older than six months
- no computer print-outs accepted information on photos [pdf, 550,79k]

- valid passport

- passport needs to be valid for three months after the expiry of the applied visa
- please submit copies of pages 1 - 4 and of previous Schengen visas as well as of US, CAN or UK visas

- former passports

- if any
- please submit copies of all relevant pages

- completed list of your children and
- completed list of relatives (including children) living outside of Pakistan

lists of children and relatives living outside of Pakistan [pdf, 78,03k]

- security questionnaire

security questionnaire [pdf, 113,95k]

- valid health insurance

- please submit the original and one copy
- the original has to be signed
- please make sure that your insurance explicitly covers all Schengen States (not only Germany)

more details

- documentation as exhibitors

- copies of space confirmation, space invoice and proof of payment to the fair organiser (required even if applied through the TDAP)

- proof of hotel booking

Letter of invitation from the trade fair organiser is not required for registered exhibitors.

- documentation as visitors

- letter of invitation issued by the local competent liaison office or a local representative of the respective German trade fair. 
In case of no such office/representative: Issued by the fair organiser directly.

- please submit this letter in original and one copy

- If invited by a local competent liaison office or a representative of the respective German trade fair: Please provide us with the address of the hotel you will be staying in.

- If invited by the fair organizer directly: Please provide us with its corresponding address and the name of the contact person.

- visitor entrance ticket

- for the trade fair to be visited in Germany.

If advance purchase of ticket is not possible: Provide the confirmation by the fair organiser that visitor ticket will be available only upon arrival at the trade fair grounds.

- letter of business references

- issued by your company/employer

- stating your designation/position

- stating how long you have been working with this company

- stating purpose of visit

- in case of a self-employed person, a covering letter stating details about yourself and your business and the purpose of visit

- documentation of business activities

- with your German partner and/or EU partner (if any)

- letter of recommendation /certificate

- issued by a Chamber of Commerce & Industry or a Trade Association (if affiliated with such a Chamber or Association)

- please submit the letter in original and one copy

- evidence about your financial situation

- personal bank statement and company bank statement covering the last six months each

- proof of real property - if any

For applicants at the Embassy only: Please provide a copy of the appointment confirmation e-mail

- including the provided booking code (e.g. "isla_588207")

For visitors: proof of hotel and flight booking would be helpful for visa processing
For exhibitors: proof of hotel booking is required!

Please note:

Processing time is of minimum 14 weekdays / working days

All applicants have to appear personally, unless they belong to the following category:

Travellers

- who have been in the possession of at least two valid Schengen visa (category C, issued by any Schengen state) within the past 24 months and have used them in a lawful manner or

- who have been in the possession of a Schengen visa with a validity of a year or several years in the past (24 months time limit does not apply in this case) and have used them in a lawful manner

are exempted from a personal appearance at the visa section. They can send a person of trust with their application form and the required documents. These documents need to be complete.

Companies should send their employees in a group to apply for the visa.

Visa applications can be submitted weeks ahead of travel date. Dates of validity on the visa sticker will be according to the dates as per application and travel health insurance.

Spouses (not involved in the business) accompanying their partners on a business trip / to a trade fair have to fulfill the requirements as for a tourist.

Original passports can be withdrawn after submission of application for travels into countries other than Schengen States during the processing time.

No other charges except the visa fee is applicable. This requirement sheet is free of charge.

Visa applications of minors need to include the written consent of their parents/custodians.

Visa Fees

For applications at the Embassy Islamabad, please note that at the time of application an amount of 500,- PKR is due for returning the passports through a courier service. 
While submitting the application, you will be given a pay slip. Please take this slip to the Standard Chartered Bank, Diplomatic Enclave Branch only, and pay the visa fee. The bank will report your payment to the Embassy. A fee of 500,- PKR will be levied by the bank.

For applications at the Consulate General Karachi, please note that the visa fee (equivalent in PKR) has to be paid in CASH at time of submission.

Schengen visa / Short-term visa (cat. "C")

60 € (in Rupees)

Airport transit (cat. "A")

60 € (in Rupees)

National German visa (e.g. study family reunion, etc. - Long-term visa)
(cat. "D")

                                                                           Applicants under 6 years

60 € (in Rupees)


exempted from visa fees

Spouses of citizens of the EU

exempted from visa fees

Trade fair visa

Appeal to register with the Economic Section

Kugelschreiber und Tastatur auf Diagramm

Pakistani companies that haven't contacted the Embassy in the past and that are engaged in business with companies in Germany are invited to inform the Economic Section at the German Embassy about their activities.

Your input to this data collection is greatly appreciated.

Contact the Embassy

All documents need to be presented in original and in copies.

Copies of your application have to be:

- in Din A4 size
- complete
- readable
- not (!) stapled

Important note !

Application forms are also available at the visa section - free of charge. Persons outside the visa section offering their services for the visa procedure neither work for nor work with the consent of the visa section. In case these persons do promise any favour regarding the issuance of a visa, please report to the visa officer at the counter.

The German Missions reserve the right to request additional documents

Applications will only be accepted and processed after the submission of all required documents - failure to do so will result in the refusal of the visa.

Applicants are kindly asked to note that compliance with the afore mentioned conditions does not automatically guarantee that a visa will be issued.

Even with a valid visa, the competent German border authorities may refuse entry into the territory of Germany. In such cases, the Government of Germany accepts no liability.

Required documents

Crowds of visitors during the ITB Berlin

Here you can download the list of required documents for business visas - trade fairs.

list of required documents [pdf, 88,34k]

Disclaimer

Although the information on this website has been prepared with utmost care, we can not accept any responsibility for inaccuracies contained herein.

Fairs

Motor eines Blockheizkraftwerks

Here you find links leading to the Association of the German Trade Fair Industry and to the pages of major fair organisers as well as information about VAT refund.

Specific visa information for exhibitors and visitors

Messe - Caravan Salon D�sseldorf 2011

Kölnmesse GmbH and Messe Düsseldorf GmbH have updated their websites with specific visa information for exhibitors and visitors from Pakistan.